Tag: #MicrosoftOutlook

Outlook to help with scheduling meetings across time zones

This one is personally topical – Microsoft is about to rollout improvements to meeting scheduling in Outlook for users collaborating across multiple time zones and that is today’s #MicrosoftCloudQuickFix !

Coordinating the scheduling of meetings across different time zones can be a challenge. Figuring out which attendee is in which time zone, east coast end of day, west coast start time, and what about if some attendees are located in between! This can make for a scheduling nightmare.

With this new feature when scheduling a meeting with attendees from different time zones a Tool Tip will be displayed to the organizer and the Scheduling Assistant will provide time zone information for each attendee. Organizers can quickly identify suitable meeting times that work for everyone!

Screenshot of Scheduling Assistant

This feature is currently only available thru Outlook on the Web. Deployment has begun and is to be completed by late October 2023 and will be available in all Microsoft Tenants worldwide!

For more information see Microsoft 365 Roadmap ID 170783

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MicrosoftOutlook

Teams Meeting Add-in in Outlook Support for Multiple Accounts

Today’s #MicrosoftQuickFix is that the new #MicrosoftTeams meeting add-in for Microsoft Outlook now supports the ability to switch between multiple tenants and accounts to schedule Teams meetings. This a long awaited capability. Have you ever needed another reason to switch to the New Microsoft Teams Client!!!

If the user has the new Microsoft Teams client installed, the user will have the ability to switch between their tenants or accounts to schedule a Teams meeting through add-in in Microsoft Outlook.

Screenshot01

Now their are some limitations namely:

  • This capability isn’t supported in Outlook Web or Outlook Mac
  • The account selected in the Teams meeting add-in dropdown in Microsoft Outlook must match one of the signed-in accounts in Teams before a meeting can be scheduled.
  • The account selected in the Teams meeting add-in dropdown in Microsoft Outlook must match the signed-in accounts in Teams before the organizer or the co-organizer/s can access that Teams meeting options.
  • If the user has multiple scheduling windows opened in Microsoft Outlook, it will honor the account selected in the Teams meeting.
  • If the user accidentally used the wrong account to schedule the Teams meeting they must use Don’t Host Online ribbon option to remove the existing meeting information. Simply deleting the information will result in a broken meeting scheduling experience.

This feature is available today as part of the the New Microsoft Teams Client!

#MicrosoftCloudQuickFix #Microsoft365 #MicrosoftTeams #MicrosoftOutlook